Stacked file folders full of papers

Information Request & Release Policy

 

Administrative Rules of Montana

Please refer to the law below for Confidentiality and Disclosure Information.

8.111.203 Confidentiality and Disclosure of Information

 

General Program Information

All general program information will be provided as requested either by mail, fax or the web. General information may include but is not limited to program terms and guidelines, income and mortgage limits, funds availability, project lists etc.

Please call (406)-841-2840, fax to (406)-841-2841 or email us to request information.

 

Request Procedure

If requesting information from an application and/or compliance file a written request must be submitted and must include the following:

  • File(s) that are being requested.
  • Specific information or documents being requested for each file.
  • The reason the information is being requested.

Depending upon the size of each request the Board may provide copies of the documents being requested as a courtesy. However the Board reserves the right to require the party making the request to have the copying done themselves at the Board's office and pay for the expense of making the copies.

 

Application File Policy

If information or documents being requested are marked confidential by the applicant, said applicant will be notified of the request by telephone and facsimile, the applicant will be told the identity of the party making the request, and the stated purpose for the request. It is the applicants duty to obtain a court order protecting their documents from release. If the Board does not receive a court order within 7 working days from the day the request is received by the Board, the documents will be released to the person requesting them.

 

Compliance File Policy

If information or documents are being requested, the project owner will be notified of the request by telephone and facsimile, the project owner will be told the identity of the party making the request, and the stated purpose for the request. It is the project owner's duty to obtain a court order protecting their documents from release. If the Board does not receive a court order within 7 working days from the day the request is received by the Board, the documents will be released to the person requesting them.

Tenant Certifications and Income Information will be considered confidential and will not be released.

 

Individual Loan Files

Personal financial information will be considered confidential and will not be released.


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HOUSING DIVISION | MONTANA DEPARTMENT OF COMMERCE
301 S. PARK AVE, STE 240 | PO BOX 200528 | HELENA, MT 59620-0528 | P: (406) 841-2840 | F: (406) 841-2841 | TDD: (406) 841-2702 | TOLL FREE: (800) 761-6264