Young family moving into their new home, a Housing Choice Voucher will assist them with their rent each month.

Resource Manual 

This Resource Manual has been created by the MDOC Section 8 Program, to be used by their Field Agents and anyone else who wishes to.  Please let us know if you find a reference that is out-of-date or incorrect, or if you have a suggestion of a reference to add.

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A

Absence from Unit

Regulations - 24 CFR 982.312 

MDOC Admin Manual - Chapter 10 

Acronyms:

ACC - Annual Contributions Contract

CFR - Code of Federal Regulations

EID - Earned Income Disallowance

EIN - Employer Identification Number

EIV - Enterprise Income Verification System

FMR - Fair Market Rent

FSS - Family Self Sufficiency

GAO - General Accounting Office

HAP - Housing Assistance Payment

HCV - Housing Choice Voucher

HQS - Housing Quality Standards

HUD - Department of Housing and Urban Development

IRS - Internal Revenue Service

MDOC - Montana Department of Commerce

MSA - Metropolitan Statistical Area

NAHA - Cranston-Gonzalez National Affordable Housing Act - 42 U.S.C. 12701

NAHRO - National Association of Housing and Redevelopment Officials

NEPA - National Environmental Policy Act of 1969

NOFA - Notice of Funding Availability

OIG - Office of Inspector General

OMB - Office of Management and Budget

PHA - Public Housing Authority

PIC - PIH Information Center

SEMAP - Section Eight Management Assessment Program

SRO - Single Room Occupancy

SSA - Social Security Administration

SSN - Social Security Number

SWICA - State Wage Information Collection Agency

TANF - Temporary Assistance for Needy Families

TTP - Total Tenant Payment

URA - Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970

VASH - Veterans Affairs Supportive Housing

VAWA - Violence Against Women Act

Adjusted Income - 24 CFR 5.611 

Administrative Fee - 24 CFR 982.152

CY 2017 Rate Tables - HUD Website of Office of Housing Choice Vouchers (middle of web page) 

Administrative Fee Reserve - 24 CFR 982.155 

MDOC Admin Plan, Chapter 20 

Administrative Plan

Definition - 24 CFR 982.4 

Regulations - 24 CFR 982.54 

MDOC Administrative Plan -

Allowances (Adjusted Income - Deductions) - 24 CFR 5.611 

Admission to Tenant-Based Program - 24 CFR 982 - Subpart E 

Americans With Disabilities Act of 1990 (ADA) 

Annual Contributions Contract (ACC) - 24 CFR 982.151 

Annual Contributions Contract (ACC) Reserve Account - 24 CFR 982.154 

Annual Income - 24 CFR 5.609 

Included Income - HCV Guidebook, page 5-14 

Excluded Income - HCV Guidebook, page 5-15 

Guidance on Verification  of Excluded Income - PIH Notice 2013-04 

MDOC PowerPoint Calculation Presentation

Tribal Trust Settlements - PIH Notice 2013-30

Tuition - PIH Notice 2015-21 

Applicant Selection - 24 CFR 982.202 

MDOC Admin Plan, Chapter 1 

Approval of Tenancy

HCV Guidebook, Chapter 8 

Arrest Records, Use of - PIH Notice 2015-19 

Assets (Net family) - Definition - 24 CFR 5.603 

Assistance Animals - FHEO Notice 2013-01

Assisted Tenancy:

Approval by PHA - 24 CFR 982.305 

Term of Assisted Tenancy - 24 CFR 982.309 

Audit Requirements - 24 CFR 982.159  

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B

Briefings - HCV Guidebook, Chapter 8

Budget and Expenditure - 24 CFR 982.157 

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C

Calculations (Completed after Unit Selection) - HCV Guidebook, Chapter 6 

Caretakers for a Child - MDOC Admin Plan, Chapter 11 

Child Care Expenses (Definition) - 24 CFR 5.603 

Citizenship - 24 CFR 5.

HCV Guidebook, Chapter 5 

Code of Federal Regulations (CFR) Website

Conflict of Interest - 24 CFR 982.161 

Congregate Housing

Housing Assistance Payment - 24 CFR 982.608 

Housing Quality Standards - 24 CFR 982.609 

Lease and HAP Contract - 24 CFR 982.607 

Who May Reside in Congregate Housing - 24 CFR 982.606 

Consent Forms:

Penalties for Failing to Sign - 24 CFR 5.232   

Requirement - 24 CFR 5.230   

Continuously Assisted - Definition - 24 CFR 982.4

MDOC Admin Plan, Chapter 3 

Contracts and Other Forms (Use of HUD-required) - 24 CFR 982.162 

Cooperative Housing - 24 CFR 982.619 

Covered Person - Definition - 24 CFR 5.100 

Criminal Records and Information (Access to) - 24 CFR 5.901

 

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D

Denial of Admission for Criminals and Alcohol Abusers - 24 CFR 982.553

Denial of Assistance - Applicant or Participant - 24 CFR 982.552 

HCV Guidebook - Chapter 5 

MDOC Admin Plan , Chapter 4 

Department - Definition - 24 CFR 5.100 

Dependent - Definition - 24 CFR 5.603 

Disability - Definition - 24 CFR 5.152 

Disability assistance expenses - Definition - 24 CFR 5.603 

Disabled Family - Definition - 24 CFR 5.403

Disapproval of Owner - 24 CFR 982.306 

HCV Guidebook, Chapter 8 

Discrimination - LGBT - Website 

Displaced Family - Definition - 24 CFR 5.403

Drug - Definition - 24 CFR 5.100 

Drug-related Criminal Activity - Definition - 24 CFR 5.100 

 

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E

Earned Income Disallowance (EID) - 24 CFR 5.617

MDOC PowerPoint Presentation  - Look for PPT on Medical Expenses, EID Calculations…

Streamlining Rule (EID) - PIH Notice 2016-05 

EIV - Enterprise Income Verification System - 24 CFR 5.233 

EIV Notice - PIH Notice 2010-19 

EIV System User Manual for Voucher Program

EIV Website 

Elderly:

Eligibility - 24 CFR 982.201  

Family - Definition - 24 CFR 5.403

Person - Definition - 24 CFR 5.100 

Elderly Eligible Housing - 24 CFR 982.352 

Eligibility - HCV Guidebook, Chapter 5 

Emancipation  

Petition for Limited Emancipation – 41-1-501 MCA -   Stipulates must be 16 or older to request emancipation

Order of Limited Emancipation – 41-1-503(2(d) MCA 

Extremely low income family - Definition - 24 CFR 5.603  

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F

Fair Housing Act:

Definition - 24 CFR 5.100 

Fair Housing Act - Department of Justice, Civil Right Division  

HUD's Website on Fair Housing 

Fair Housing and Equal Opportunity (FHEO) Website 

Fair Market Rents (FMRs):

Calculation:

5 bedroom units and up for 2017 - FMR Preamble - Federal Register Vol. 81, No. 166 issued 8/26/16

Manufactured Home Spaces 2017 - FMR Preamble - Federal Register Vol. 81, No. 166 issued 8/26/16

Definition - 24 CFR 5.100  OR  24 CFR 982. 

HUD Website - FMR Tables - Query Tool tab 

HUD Website - Federal Register Preamble - Data Tab 

Family

Break-up - 24 CFR 982.315 

MDOC Admin Plan, Chapter 11

Claiming Illegal Discrimination - MDOC Admin Plan, Chapter 6 

Definition - 24 CFR 5.403 

Obligations - 24 CFR 982.551 

Rent to Owner - Definition - 24 CFR 982.4 

HCV Guidebook, Chapter 6

Family Report - HUD 50058 

Frequently Asked Questions - Form 50058

Form 50058 

Forms, Guidebooks and Tools 50058

Instructions for 50058 

Website 

Family Share

Calculation - 24 CFR 982.515 

Definition - 24 CFR 982.4 

HCV Guidebook, Chapter 6 

Maximum share at Initial Occupancy - 24 CFR 982-508 

Family Unit Size - Definition - 24 CFR 982.4

Family Self Sufficiency (FSS)

Regulations - 24 CFR 984 

Contract Form 52650 - HUDCLIPS 

HCV Guidebook, Chapter 23 

MDOC Admin Plan, Chapter 24 

Federal Register - HUD 

Federally Assisted Housing - Definition - 24 CFR 5.100 

Financial Assessment of Public Housing Agencies (FASS PHA) 

First-time Homeowner - Definition - 24 CFR 982.4

Form 50058 - Family Report  

Form 50058 - Family Report Instruction Booklet  

Fraud Recoveries - 24 CFR 982.163 

Full-time student - Definition - 24 CFR 5.603  

 

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G

Gender Identity - Definition - 24 CFR 5.100

General Accounting Office (GAO) 

General Counsel - Definition - 24 CFR 5.100

Geographic Area - Definition - 24 CFR 5.152 

Grantee - Definition - 24 CFR 5.100 

Group Home Housing:

Housing Assistance Payment and Rent - 24 CFR 982.613 

Housing Quality Standards - 24 CFR 982.614 

Lease and HAP Contract - 24 CFR 982.611  

State Approval of Group Home - 24 CFR 982.612 

Who May Reside in Congregate Housing - 24 CFR 982.610  

Guest - Definition - 24 CFR 5.100

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H

Hearings 

Participant - 24 CFR 982.555 

HCV Guidebook, Chapter 16 

MDOC Admin Manual, Chapter 12 

Homeownership under HCV Program

MDOC Admin Plan, Chapter 16 

Regulations:

Administrative Fees - 24 CFR 982.639 

Continued Assistance Requirements - Family Obligations - 24 CFR 982.633 

Contract for Sale - 24 CFR 982.631 

Denial or Termination of Assistance - 24 CFR 982.638 

Disapproval of Seller - 24 CFR 982.631 

Eligibility Requirements for Families - 24 CFR 982.627 

Eligible Units - 24 CFR 982.628 

Financing Purchase of Home - 24 CFR 982.632

General Information - 24 CFR 982.625 

Home Inspections - 24 CFR 982.631

Homeownership Counseling - 24 CFR 982.630

Homeownership Assistance Payment - 24 CFR 982.635 

Initial Requirements - 24 CFR 982.626 

Move with Continued Tenant-based Assistance - 24 CFR 982.637 

Portability - 24 CFR 982.636 

Requirements of HCV Program NOT Applicable to Homeownership - 24 CFR 982.641 

Search and Purchase Requirements - 24 CFR 982.629 

Term of Homeownership Assistance - 24 CFR 982.634

MDOC PowerPoint Presentation - HOMEOWNERSHIP

Homeownership Obligations Form 52649 - HUDCLIPS 

Household - Definition - 24 CFR 5.100

MDOC Admin Plan, Chapter 3 

Housing Assistance Payment

Calculation - 24 CFR 982.505 

HCV Guidebook, Chapter 6 

Distribution - 24 CFR 982.514 

HCV Guidebook, Chapter 6 

Housing Assistance Payments (HAP) Contract - 24 CFR 982.451 

HAP Contract - HUD Form 52641 - HUDCLIPS Website 

HAP contract term - 24 CFR 982.451 

HCV Guidebook, Chapter 11 

Owner Breach of HAP Contract - 24 CFR 982.453 

Owner Responsibilities under HAP Contract - 24 CFR 982.452 

Tenant's Rights/Remedies under HAP Contract - 24 CFR 982.456 

Terminating HAP Contract:

Automatic Termination of HAP Contract - Zero HAP 180 Days - 24 CFR 982.45

HCV Guidebook, Chapter 15 

Insufficient Funding - 24 CFR 982.454 

When Unit Too Small - 24 CFR 982.403

Third Party Rights/Remedies under HAP Contract - 24 CFR 982.456 

When Must HAP Contract Be Executed  - 24 CFR 982.305(c)(1-4

When is assistance paid - 24 CFR 982.311 

Housing Choice Vouchers, Office of - HUD Website

Housing Choice Voucher Guidebook  

Housing Choice Vouchers Fact Sheet - HUD Website 

Housing Discrimination Complaint Online Form Website

Housing Division (MDOC) Website 

Housing Quality Standards (HQS) - 24 CFR 982.401 

Enforcement - 24 CFR 982.406 

Inspection Form - Form 52580 - Short  

  Form 52580-A - Long 

HCV Guidebook, Chapter 10 

MDOC Admin Plan, Chapter 21 

Use of Photos to Improve HQS Oversight - PIH Notice 2013-17

HUD Website (Home page)  

HUD Housing Notices - Website  

HUD Office of Housing Choice Vouchers - Website  

HUDCLIPS - Website 

HUDUSER - Website 

 

 

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I

Imputed Welfare Income - Definition - 24 CFR 5.603  

Income Eligibility - 24 CFR 982.201 

Income Limits - HUDUSER Website - click on Year tab, then Data tab under years displayed above, then U.S. map or use dropdown menu near end of website page 

MDOC's website

How to Apply Income Limits to Applicants - HCV Guidebook, Chapter 5 

Ineligible Housing - 24 CFR 982.352 

Informal Hearing

Participant - 24 CFR 982.555 

HCV Guidebook, Chapter 16 

MDOC Admin Manual, Chapter 12 

Informal Review

Applicant - 24 CFR 982.554 

HCV Guidebook, Chapter 16  

MDOC Admin Manual, Chapter 13 

Inspections - Initial & Periodic - 24 CFR 982.405 

IRS Publication 502 - Medical Expenses 

 

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J

Joint Custody of Dependents - MDOC Admin Plan, Chapter 11 

Jurisdiction - Definition - 24 CFR 982.4

 

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K

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L

Landlord/Tenant Act (Montana) 

Landlords - HUD Website 

Lead Based Paint - 24 CFR Part 35 

Lease-purchase Agreements - 24 CFR 982.317 

Leases - 24 CFR 982.308

Definition - 24 CFR 982.4 

Lease Term - 24 CFR 982.309 

Legal Capacity - 24 CFR 982.308 

HCV Guidebook, Chapter 8 

Emancipation

Petition for Limited Emancipation – 41-1-501 MCA -    Stipulates must be 16 or older to request emancipation

Order of Limited Emancipation – 41-1-503(2(d) MCA 

Where family can lease with HCV - 24 CFR 982.353 

Live-in Aide:

Definition - 24 CFR 5.403 

Who Qualifies for Live-in Aide - 24 CFR 982.316 

Low Income Family - Definition - 24 CFR 5.603 

Low Income Housing Tax Credits (LIHTC)

Tax Credit Units Combined with Housing Choice Voucher Assistance - PIH Notice 2002-22 

 

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M

Maintenance of Unit - Owner & Tenant - 24 CFR 982.404 

Manufactured Home - Definition - 24 CFR 982.4

Applicability of Requirements - 24 CFR 982.620 

Housing Quality Standards - 24 CFR 982.621  

Manufactured Home Space - Definition - 24 CFR 982.4

Housing Assistance Payment - 24 CFR 982.623 

Rent to Owner - 24 CFR 982.622 

Utility Allowance Schedule - 24 CFR 982.624 

MDOC Housing Division Website (Home Page

Medical Expenses - Definition - 24 CFR 5.603

IRS Publication 502 

MDOC PowerPoint Presentation - Medical Expenses, EID Calculations

Minimum Rent - 24 CFR 5.630 

HCV Guidebook, Chapter 6 

MDOC Admin Plan, Chapter 23 

Moderate Rehabilitation (Mod Rehab) Program - 24 CFR 882 

Montana Cadastral 

Montana, State of - Website 

Monthly Adjusted Income - Definition - 24 CFR 5.603

Monthly Income - Definition - 24 CFR 5.603 

Move with Continued Assistance - 24 CFR 982.354 

MDOC Admin Plan, Chapter 19 

 

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N

NAHRO

Mountain Plains NAHRO 

Nan McKay & Associates - Training 

Near Elderly - Definition - 24 CFR 5.403

Noncitizens:

Definitions - 24 CFR 5.504 

Documenting & Verifying Eligible Immigration Status - 24 CFR 5.510

Also, 5.512 

Prohibition of Assistance to Noncitizen Students - 24 CFR 5.522 

Proration of Assistance - 24 CFR 5.520

Restrictions on Assistance - 24 CFR 5.506 

Nondiscrimination Based on Handicap in Federally Assisted Programs - 24 CFR Part 8 

 

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O

Office of Housing Choice Vouchers  

Office of Inspector General - HUD 

Office of Management and Budget (OMB) 

Other Person Under Tenant's Control - Definition - 24 CFR 5.100 

Owner Breach of HAP Contract - 24 CFR 982.453 

Owner Disapproved by PHA - 24 CFR 982.306 

HCV Guidebook, Chapter 8 

MDOC Admin Plan, Chapter 8 

Owner Participation - MDOC Admin Plan, Chapter 5 

Owner Responsibilities - 24 CFR 982.452 

Owner Termination of Tenancy - 24 CFR 982.310 

Owners, Providing Tenant Information - MDOC Admin Plan, Chapter 7 

 

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P

Participant - Definition - 24 CFR 5.214

Passbook Savings Rate - PIH Notice 2012-29

Payment Standards

Calculating monthly housing assistance payment using payment standard - 24 CFR 982.505 

Definition - 24 CFR 982.4

Establishing Payment Standard Amounts - 24 CFR 982.503 

HCV Guidebook, Chapter 7 

MDOC Admin Plan, Chapter 14 

Schedule - 24 CFR 982.503 

MDOC Website for current standards/schedule 

Persons with Disabilities - Definition - 24 CFR 5.403  

Pet Ownership for Elderly or Persons with Disabilities - 24 CFR 5.300 

PHA Contact Information - Find Local PHAs - HUD Website

PHA Plans - 24 CFR 903.4

HUD Informational Page Website 

HUD PHA Plan Desk Guide 

HCV Guidebook - Chapter 3 

PHA Responsibilities - 24 CFR 982.153 

PIC - HUD Informational Website 

User Manuals - Website 

Portability

Definition - 24 CFR 982.4

Initial PHA - Definition - 24 CFR 982.4

Receiving PHA - Definition - 24 CFR 982.4

Form 52665 - HUDCLIPS 

HCV Guidebook, Chapter 13 

MDOC Admin Plan, Chapter 19 

PIH Notice 2016-09 

Regulations - 24 CFR 982.355 

Website 

Privacy Act - Requirements - 24 CFR 5.212 

Program Accounts and Records - 24 CFR 982.158 

Prorated Assistance - 24 CFR 5.520

HCV Guidebook 

Public Housing Agency (PHA) - Definition - 24 CFR 5.100    OR  24 CFR 982.4 

Public and Indian Housing (PIH) Notices 

Public and Indian Housing Notices, Rules and Regulations 

Public and Indian Housing Website - HUD 

Public and Indian Housing A-Z Index 

 

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Q

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R

Reasonable Accommodations Under the Fair Housing Act:

Joint Statement from Department of Justice and HUD 

Website 

Reasonable Rent - Definition - 24 CFR 982.4

Reexaminations

HCV Guidebook, Chapter 12 

Interim - 24 CFR 982.516 

MDOC Admin Plan Policy, Chapter 18    

Regular  - 24 CFR 982.516 

Remaining Family Member - MDOC Admin Plan, Chapter 11   

Rent to Owner

Definition - 24 CFR 982.4 

Negotiating - 24 CFR 982.506 

Other Fees and Charges - 24 CFR 982.510 

Rent Reasonableness

HCV Guidebook, Chapter 9 

MDOC Admin Plan, Chapter 15 

MDOC PowerPoint   -  Rent Reasonableness

Regulations - 24 CFR 982.507

PIH Notice 2003-12 

Repayment of Family Debts - MDOC Admin Plan, Chapter 17 

MDOC PowerPoint - REPAYMENT OF DEBTS OWED TO MDOC

Reporting Changes in Family Circumstances - MDOC Admin Plan, Chapter 1 

Request for Tenancy Approval - HUD Form 52517 

HCV Guidebook, Chapter 8 

Responsible Entity - Definition - 24 CFR 5.603 

 

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S

Screening of Applicants/Tenants - 24 CFR 982.307 

HCV Guidebook - Chapter 5 

MDOC Admin Plan, Chapter 22 

Section 8 - Definition - 24 CFR 5.100 

Section 504 of the Rehabilitation Act of 1973 

Security Deposits - 24 CFR 982.313 

SEMAP - 24 CFR 985 

Certification Form 52648 - HUDCLIPS 

HUD Website 

SEMAP Indicators Report Guide 

SEMAP Guidance on Submission, Scoring and Appeal Process - PIH Notice 2012-44 

Service Animals - FHEO Notice 2013-01 

Sexual Orientation - Definition - 24 CFR 5.100

Shared Housing

Housing Assistance Payment and Rent - 24 CFR 982.617 

Housing Quality Standards - 24 982.618 

Lease and HAP Contract - 24 CFR 982.616 

Occupancy - 24 CFR 982.615 

Single Room Occupancy (SRO)

Housing Assistance Payment - 24 CFR 982.604 

Housing Quality Standards - 24 CFR 982.605

Lease and HAP Contract - 24 CFR 982.603 

Who May Reside in a SRO - 24 CFR 982.602 

Social Security Benefits - Verifying - PIH Notice 2012-10 

Social Security Number (also EIN)

Disclosure and Verification Requirements - 24 CFR 5.216 

PIH Notice 2012-10 

Penalties for Failing to Disclose and Verify SSN/EIN - 24 CFR 5.218 

Social Security Rounding 

Special Housing Types - 24 CFR 982.601 

HCV Guidebook, Chapter 17 

MDOC Admin Plan, Chapter 16 

State of Montana Website 

Streamlining Regulations - PIH Notice 2016-05 

Student Rule

Definition of "Independent Student" Expanded - Federal Register Vol. 81, No. 183 issued 9/21/16

Eligibility of Students for Assisted Housing Under Section 8 Q & A

Restrictions on Assistance to Students - 24 CFR 5.612 

Subsidy Standards - 24 CFR 982.402 

HCV Guidebook, Chapter 5 

MDOC Admin Plan Policy, Chapter 9    

 

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T

Tax Credits - See Low Income Housing Tax Credits

Temporarily Absent Family Members - MDOC Admin Plan, Chapter 10 

Tenancy Addendum HCV Program - Form 52641-A - HUBCLIPS Website 

Tenant Briefings - HCV Guidebook, Chapter 8 

Tenant Rent - Definition - 24 CFR 5.603 & 5.634 

Tenant Screening - 24 CFR 982.307 

HCV Guidebook, Chapter 8 

Term of Tenancy - 24 CFR 982.309 

Termination of Assistance - 24 CFR 982.552

HCV Guidebook, Chapter 15 

MDOC Admin Plan, Chapter 4 

Termination of Assistance for Criminals and Alcohol Abusers - 24 CFR 982.553

Total Tenant Payment:

Definition - 24 CFR 5.613

Regulation - 24 CFR 5.628

 

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U

Uniform Physical Condition Standards (UPCS) - 24 CFR 5.701 

Utility Allowance: 

Definition - 24 CFR 5.603 

Form 52667 - HUDCLIPS 

MDOC PowerPoint Presentation  - Utility Allowances

Regulation - 24 CFR 982.517 

Utility Reimbursements - 24 CFR 5.632

HCV Guidebook, Chapter 6 

Utility Schedules - MDOC's published schedules website 

 

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V

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W

Waiting List

Administration of - 24 CFR 982.204 

Managing the Waiting List - MDOC Admin Plan, Chapter 1

Applying - online 

Application Fees, Prohibition on Charging - PIH Notice 2009-39 

Opening & Closing List:

24 CFR 982.206 

MDOC Admin Plan, Chapter 1 

Selection from Waiting List:

24 CFR 982.202 

MDOC Admin Plan, Chapter 1 

HCV Guidebook, Chapter 4 

Waivers - 24 CFR 5.110 

Instructions for Submitting Requests for Waivers to HUD - PIH Notice 2013-20 

Welfare Benefit Reduction - 24 CFR 5.615

 

 

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Y

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Z


HOUSING DIVISION | MONTANA DEPARTMENT OF COMMERCE
301 S. PARK AVE, STE 240 | PO BOX 200528 | HELENA, MT 59620-0528 | P: (406) 841-2840 | F: (406) 841-2841 | TDD: (406) 841-2702 | TOLL FREE: (800) 761-6264


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